I often am asked for a recommendation, either for grad school or for a job in industry. I would like to answer your questions about the process. The overall theme here will be that my recommendation will be only as good as the information you supply to me.
Realize that in order to write you a credible recommendation or give you a reference, I need to know you to some extent. That means obviously that you've taken a class, or done a project, or TA'd for me at some point. And not too long ago. If I don't feel like I know you well enough I will decline. In any event if you are comfortable with this please include a picture to remind me what you look
like, I tend to have a very visual memory!
List of information to provide
- List of all the computer science courses you took, the professor, and the grade.
- Your degree, i.e. "Double Major in Computer Science and Theater, 2025"
- List each of the times we interacted significantly together (e.g. courses, projects, TA, advisor, mentor etc.) Include when it was, and a reminder of an interesting or meaningful interaction or experience.
- Attach a profile picture of any kind so I can remember you better (I have a visual memory)
- Atttach your current resume (pdf not .doc or anything else)
- A list of deadlines emailed to me so that I aways know when the next one is going to be needed.
Realize that the better a job you do giving me context the better a recommendation I will write. With that information I will let you know that I will be able to write the recommendation.
Recommendation Letter
Here is how the process works and what I ask of you:
First, check with me if I am willing to write a recommendation for you. I will let you know that I agree if I feel that I know you well enough to write one. If I have only known you as a student in one course, it's likely that we don't know each other well enough so please bear that in mind when approaching me for a recommendation. If I agree to writing you a recommendation, then please send all the requested inforatmion (see above.)
When you submit the applications to the institution, they will ask for the names and emails of your recommenders. You may list me there, and include my email: rpsalas@brandeis.edu. They will then send me an
email with a link for me to submit the recommendation.
Please keep track of who you asked for recommendations, and when all the deadlines are. A friendly reminder to me that a deadline is coming up is appreciated
Reference for a job or internship
For job references things work totally differently. The practice in the "real world" is to give references, almost only by phone. So the procedure is different:
Check with me if I am willing to give you a reference. If yes, then please send all the requested inforatmion (see above.)
Usually during a second or third interview you will be asked for references. If you have my agreement you can give them my name and cell phone number. The usual practice is that I get a call and talk to the recuriter for 5 or ten minutes. There is no written recommendation as is typical for academic recommendation.
After giving that information out, I ask that you call or email me to alert me that I might be getting a call and what the company or organization is.